Special Projects Manager

Would you like a job where you absolutely know at the end of the day that you made a difference?  Roadrunner Food Bank is seeing unprecedented demand not only from those living with food insecurity every day, but also from families that are newly in need. You can be part of the solution by helping us continue to provide food and hope to hundreds of thousands of New Mexicans experiencing hunger.

We currently have an opening for a Special Projects Manager who plays a key role in the organization by leading priority grant and contract funded projects that are critical to Roadrunner’s success and growth. The Special Projects Manager provides oversight to specific projects, ensuring that project deliverables are completed as planned on time and on budget. This role also provides professional project management and analytical expertise in support of all phases of the assigned project including development, planning, execution, and evaluation as well as motivating and supporting others to achieve goals and deliverables. The Special Projects Manager works collaboratively with the senior team, other Roadrunner team members, and external stakeholders to support Roadrunner as the organization seeks to achieve its strategic goals, funding sustainability and growth.  This is a full-time, exempt position with a pay range of $48k - $52k per year.

Responsibilities

Project Management                                                          

• Leads monthly special projects implementation meetings and provides updates on grant or project status, next steps, and recommendations
• Assists Grants Manager with timely necessary content for grant applications by answering questions, reviewing language, and providing supporting application documentation
• Participates in monthly grants review organization-wide meetings, taking notes and tracking action items, including providing updates on restricted programmatic grant budget statuses
• Completes weekly project status briefings for Chief Programs Officer (CPO)
• Leads in the development of spreadsheets and deadline-based checklists to track grant and restricted gift implementation timelines
• Keeps relevant team members up-to-date on project progress, and reports any delays in a timely fashion
• Manages and monitors special projects and grant implementation by engaging all appropriate staff, resources, and setting realistic timelines that meet interim and final deadlines and strictly adhere to funder requirements
• Monitors and documents budgets, ensuring they are updated and current, including documentation of original, mid-stream changes, and final results per organizations standards
• Participates in interdepartmental grant work group to create systems and processes that interact well with other systems and for all staff involved
• Assists and supports in grant budget development as needed
• Coordinates special projects implementation

Relationship Building & Teamwork                               

• In collaboration with Grants Manager, develops and presents training to community partners on grant-related topics
• Completes other project related tasks to support the Chief Programs Officer, Chief Development Officer, Grants Manager, and other Roadrunner staff members as needed
• Participates actively in community collaborations to further grants and special projects at the food bank
• Leads and participates on various interdepartmental teams, working with other departments to find more effective ways to serve communities, partner agencies, and clients

Writing & Communication                                                  

• Creates templates for pass-through funding (letters, Memoranda of Understanding, Grant Agreements, etc.)
• Provides written information and data for grant proposals and potential funders
• Creates written work plans documenting grant implementation plans and goals
• Works closely with other members of the Community Initiatives team, the Communications team, and the Grants Manager to assist with keeping “story collection” top of mind for ultimate use in grant applications and reports
• Develops other materials as needed for grant-related activities

Partner Network Support                                                   

• Manages pass-through funding to partner agencies and Affiliate Food Banks, including communications and necessary documentation
• Shares grant information in collaboration with Grants Manager and supports partner agencies where needed as they seek grant funding  
• Communicates with and solicits feedback from Roadrunner partners on grant-related initiatives

Strategic Planning & Direction                                          

• As part of the Community Initiatives team, contributes to the implementation of the strategic vision and mission of Roadrunner
• Participates in periodic community environmental scans and needs assessments to identify challenges and opportunities through the lens of grants and special projects implementation
• Creates project plans and timelines based on departmental vision
• Attends relevant webinars and trainings and shares learnings

Supervisory Responsibilities                                               

None, may occasionally oversee volunteers or SeedCorps members

Qualifications

• Bachelor’s degree in related field, or related experience
• One year of prior experience in a project management role, handling large- and small-scale projects simultaneously, utilizing project management tools
• Two years' experience with grant implementation/management
• Two years' experience creating and working with budgets and comfort with math, Excel, and financial statements
• Related experience in and/or knowledge of public policy, social services, nonprofits, and/or governmental affairs
• Excellent communication skills
• Ability to deliver presentations and reports that include technical information
• Ability to follow through on tasks with minimal supervision
• Positive approach and ability to work as part of a team
• Ability to work collaboratively with team members in a dynamic and fast-paced work environment
• Highly organized with attention to detail and excellent follow up
• Results driven and ability to manage time effectively by prioritizing tasks, and manage competing priorities
• Ability to apply new skills and concepts quickly and display a willingness to learn and improve
• A passion for connecting disadvantaged communities to critical resources
• Must be willing to occasionally work evening and weekends, typically 4-5 times per year for Hunger Hotline activities as well as select fundraising events
• Position will spend approximately 90% of time in the office, 10% outside of the office, interacting with communities and other resource partners, including interstate travel and the potential of three to four nights a year in varied New Mexico communities
• Proficiency with Microsoft Windows and Office environment (Word, Excel, PowerPoint, Outlook, Teams, SharePoint) and standard office equipment
• Must have a valid New Mexico driver’s license
• Must be a New Mexico resident or willing to relocate

Preferred Qualifications

• Bilingual in Spanish and English
• Experience with Constituent Relationship Management (CRM) systems and physical inventory systems
• Familiarity with online grant management systems 
• Ability to plan and facilitate successful community meetings or events
• Prior food banking experience

Employment Requirements

Successful Background Clearance

Physical Environment

• Generally performed in an office environment, but some external travel is required; mostly in-state but occasionally outside of New Mexico
• The employee must occasionally lift and/or move up to 15 pounds
• When participating in programmatic activities, may be exposed to variations of weather (heat, wind, cold, precipitation, etc.)
• This job is located in Albuquerque, New Mexico

Cover letter and resume required. Currently interviewing - please apply as soon as possible.

Roadrunner Food Bank is an equal opportunity employer