Accounts Payable Specialist

About RRFB: Great Job! Great Benefits! Family Friendly work environment! Help your neighbors who are struggling! If this sounds like something you want, this job is for you! 

• Excellent Benefits - medical, dental, vision, 403b (Most employees pay less than $60 per paycheck for medical coverage)
• Amazing Time-Off - 13 paid holidays each year + 15 PTO Days each year + 2 Personal Days each year
• Leave work every day knowing that you've helped your community

We will only consider resumes that show details about your work experience, not just employer and dates. We are also willing to train new employees.

Description

Title: Accounts Payable Specialist

FLSA Status: Non-exempt                            

Manager: AP/Payroll Specialist      

Compensation: $20 to $23 per hour

  Job Description  

Purpose  

The AP Specialist represents the Food Bank as a customer service representative to provide excellent service to donors, vendors, and internal customers. The AP Specialist is responsible for Accounts Payable and other functions as assigned by the Accounting Manager and CFO.  

Key Result Area #1 – Recording Financial Information  Level 1 

Attains and maintains proficiency with financial accounting software 

2 Months 

Performs accurate mathematical computations for such things as rates, ratios, and percentages 

1 Day 

Performs coding and data entry for invoices  

4 weeks 

Pairs credit memos with invoices; completes data entry for credit memo information 

4 Weeks 

Files documents in Finance Shared drive or other appropriate location 

1 Day 

Documents new procedures for the procedure’s manual; updates changes to procedure manual as they occur 

3 Months 

Reviews Cold Storage billings for reasonableness and accuracy prior to sending billings 

4 Weeks 

Enters aggregate payroll information into financial software system 

1 Day 

Key Result Area #2 – Research and Analysis  Level 1 

Performs standard assessment of all payments greater than $5,000 for reasonableness 

4 Weeks 

Tracks unit costs of routinely purchased items; shares findings about anomalies in cost with appropriate staff 

6 Months 

Reviews expense reports and ensures that travel policies have been followed; follows up with Accounting Manager and/or CFO to report issues identified in the review 

2 weeks 

Prepares annual list of documents for destruction and presents list to CFO for final approval 

2 weeks 

Performs historic or trending analysis of expenses as requested by CFO or other staff 

3 Months 

Documents results of analyses with spreadsheets, graphs, charts or other means; maintains proficiency in use of data presentation tools 

1 Week 

Maintains top line knowledge about annual operating budget to factor into analysis 

6 Months 

Researches OIG database for exclusions for new vendors 

1 Day 

Key Result Area #3 – Processing Financial Transactions  Level 1 

Completes credit applications and other routine requests for information 

1 month 

Invoices cold storage customers for monthly charges 

6 months 

Processes GRT for cold storage business 

2 months 

Invoices NMAFB for monthly expenses paid by RRFB 

1 month 

Assists with month-end and year-end closing responsibilities 

6 months 

Coordinates document destruction process/shredding with outside vendor 

1 month 

Completes both routine check runs and out-of-cycle check preparation 

2 months 

Prepares routine financial correspondence and reports 

1 week 

Processed petty cash reimbursements in accordance with RRFB policy. 

2-4 weeks 

Key Result Area #4 – Customer Service  Level 1 

Responds to vendors requesting routine information such as NTTCs 

1 month 

Assists in the planning and execution of the annual SEED conference and other special events as assigned 

1 Month 

Obtains W-9 forms from new vendors as needed 

1 Month 

Works collaboratively with internal and external customers to resolve problems 

3 months 

Communicates with individuals in other departments about invoices, receipts and other documentation needed to support payment of expenses 

1 month 

Takes calls from financial donors who wish to give over the phone 

1 Day 

Takes information from potential Cold Storage clients and facilitates formation of new relationships 

1 Week 

Accountability Responsibilities                   

This job has no employee supervisory responsibilities.  May supervise volunteers assigned to the department. 

Qualifications  

• Two (2) years’ experience in accounting 
• One year experience using comprehensive financial management software 

Preferred Qualifications 

• Associate’s degree in related field 

Employment Requirements 

Negative Drug Screen 

Successful Background Clearance 

Physical Environment  

• Primarily an office environment  
• Occasional exposure to extreme temperatures through trips to the warehouse or assignments located outside 
• Extensive computer operation with repeated finger motions 
• Filing and minimal lifting (5 - 15 lbs) 
• Must be able to move around the office and get to the equipment and filing cabinets 
• Noise level is usually moderate 
• 
  

Affirmative Action/EEO Statement 

Roadrunner Food Bank is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or veteran status. 

E-Verify Statement 

Roadrunner Food Bank participates in the E-Verify program. 

Other duties 

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. 

This position description in no way states or implies that these are the only duties to be performed by the employee in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give assignments. 

This role description excludes the marginal functions of the position that are incidental to the performance of fundamental job duties. All Key Result areas are essential job functions and requirements. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. This document does not create an employment contract, implied or otherwise, other than an "at will" relationship. 

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