Accounts Payable Specialist

About RRFB: Great Job! Great Benefits! Family Friendly work environment! Help your neighbors who are struggling! If this sounds like something you want, this job is for you! 

• Excellent Benefits - medical, dental, vision, 403b (Most employees pay less than $60 per paycheck for medical coverage)
• Amazing Time-Off - 13 paid holidays each year + 15 PTO Days each year + 2 Personal Days each year
• Leave work every day knowing that you've helped your community

We will only consider resumes that show details about your work experience, not just employer and dates. We are also willing to train new employees.

Description

Title: Accounts Payable Specialist

FLSA Status: Non-exempt                            

Manager: AP/Payroll Specialist      

Compensation: $24 to $28 per hour

 Job Description  

 The AP Specialist plays a key role in the Food Bank and must possess the ability to work in a fast-paced, high-volume environment maintaining a high degree of accuracy and attention to detail. This position ensures timely payments to external vendors are made for services and products rendered. The AP Specialist is responsible for crucial day-to-day tasks: reviewing and processing invoices, remaining compliant with internal controls, reconciling vendor statements, and specific balance sheet accounts as well as other functions as assigned by the Accounting Manager and CFO. The AP Specialist is also responsible for responding to inquiries from both external vendors and internal managers and is expected to have excellent communication skills, both written and verbal, along with good problem-solving skills. The AP Specialist must have a solid understanding of the full AP cycle.

• Review, code, and process vendor invoices in a timely manner and with 98%-99% accuracy
• Ensure purchase requisitions are complete when appropriate
• Match invoices to purchase orders, contracts, and receiving documentation
• Verify proper approvals and supporting documentation
• Prepare and process both routine and out-of-cycle check preparation
• Ensure compliance with payment terms and identify opportunities for discounts
• Respond to vendor inquiries and resolve discrepancies
• Maintain positive vendor relationships and ensure timely communication
• Reconcile vendor statements and resolve outstanding issues
• Assists with month-end and year-end closing responsibilities
• Support audit requests and documentation
• Ensures adherence to internal controls and approval workflows
• Assist with 1099 tracking and reporting
• Identify process improvements to enhance efficiency and accuracy
• Maintain documentation in accordance with audit and compliance standards
• Work closely with internal staff to ensure accurate coding and approvals
• Support special projects as assigned
• Reviews expense reports and ensures that travel policies have been followed
• Attains and maintains a high degree of proficiency with financial accounting software as well as Excel and Outlook  Maintain knowledge about annual operating budget
• Process petty cash reimbursements in accordance with RRFB policy
• Obtains W-9 forms from new vendors as needed

Accountability Responsibilities

• This job has no employee supervisory responsibilities

Qualifications

• Three to four years’ direct AP experience
• Three years’ experience using comprehensive financial management software.

Employment Requirements

• Negative Drug Screen
• Successful Background Clearance

Physical Environment

• 100% in office environment
• Occasional exposure to extreme temperatures through trips to the warehouse or assignments located outside
• Extensive computer operation with repeated finger motions
• Filing and minimal lifting (5 - 15 lbs)
• Must be able to move around the office and get to the equipment and filing cabinets
• Noise level is usually moderate

Affirmative Action/EEO Statement 

Roadrunner Food Bank is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or veteran status. 

E-Verify Statement 

Roadrunner Food Bank participates in the E-Verify program. 

Other duties 

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. 

This position description in no way states or implies that these are the only duties to be performed by the employee in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give assignments. 

This role description excludes the marginal functions of the position that are incidental to the performance of fundamental job duties. All Key Result areas are essential job functions and requirements. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. This document does not create an employment contract, implied or otherwise, other than an "at will" relationship. 

 .